Become Part of the TOGETHXR Team

TOGETHXR is the fastest growing women's sports media company dedicated to celebrating and elevating women's sports. Our mission is to provide unparalleled content, foster community, and inspire the next generation of athletes and fans. As we scale rapidly, we are looking for a highly skilled Executive Administrative Assistant to support our leadership team and play a pivotal role in driving our organizational success.

WHO WE ARE LOOKING FOR:

We are looking for an entry level executive assistant and project manager. This position is needed to perform a variety of administrative tasks as well as project management support functions. Duties of the Executive Assistant include providing direct support to one - two C-suite executives, assisting in daily office needs and managing our company’s general administrative activities. You will work directly alongside our executive leadership team and cross-functionally with all members of the TOGETHXR staff.

Primary Responsibilities:

• Maintain calendar, organize and schedule appointments for executive leadership
• Schedule meetings and communicate with all attendees/stakeholders
• Handle shipping and receiving for merchandise, team supplies, etc.
• Order office supplies, organize and manage office workspace
• Maintain and implement administrative procedures, such as business travel arrangements and the preparation of monthly expense reports for review
• Organize, track, draft, and respond to email correspondence, including sorting and screening emails and requests to determine priority levels and action items
• Liaise with internal staff, external clients and others, including using good judgment to independently troubleshoot and resolve issues in line with business objectives
• During meetings, take notes to identify, discuss, and implement action items
• Write and distribute email correspondence, memos, letters, and forms
• Maintain company holiday and events calendar (staff birthdays, etc.)
• Company off-site planning and logistics
• Basic contract review
• Participate in special project assignments on an as-needed basis

Who You Are:

• Have 2+ years of experience as an Administrative Assistant or Office Admin
• Dependable, organized, and disciplined with a high level of initiative
• Have proficiency in MS Office and/or Google Workspace applications
• Comfortable providing essential administrative support in a fast-paced, high-volume environment
• Manage a high volume of work while maintaining critical attention to detail, juggling multiple priorities while working on numerous projects
• Desire to embrace and improve the efficiency of the existing structure of this office’s workflow processes to help improve and streamline this executive’s core business.
• Have a friendly and positive demeanor with the ability to maintain confidentiality
• Possess strong task-management skills with minimal supervision, handling complex instructions with care and follow-through, and demonstrating overall accuracy and thoroughness in executing assigned tasks
• Have excellent time management skills and the ability to prioritize work
• Have excellent written and verbal communication skills

Success requires that you:

• Are a direct communicator and welcome direct communication
• Want to get your hands dirty
• Love to win
• Solve problems
• Are entrepreneurial, smart, and passionate
• Naturally go the extra mile
• Give credit where credit is due, and take responsibility for misses
• Love working in a creative environment
• Are a collaborator
• Know there’s more than one way to solve a problem
• Are an insatiable learner
• Are a good human

Benefits:

• The unique and exciting opportunity to work at the leading women’s sports media company that sits at the center of culture, entertainment and commerce
• Access to the tools, leadership, and resources necessary to create the opportunity to do the best work of your career.
• A generous total benefits package
• Hybrid work environment
• A diverse and inclusive culture

TOGETHXR is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.