Position Summary
The Event Manager will be an important member of the Events Team focusing on logistics, travel and housing around all the different types of participants for the national and international events hosted by USA Gymnastics.

Essential Duties

• Coordinate the hotel needs with our housing company, including defining hotel needs, managing room blocks and settling hotel bills.
• For ancillary events that take place at the hotel properties, work with the hotel to provide meeting room and manage the setups, F&B and AV needs.
• For ancilarry events that are at the venue, coordinate catering meeting spaces and manage VIP hospitality pre/post event parties.
• Arrange for air travel for event staff and other officials and guests.
• Manage communication to event staff and participants relating to event and travel logistics.
• Secure and manage ground transportation when required.
• Manage the registration and accreditation offices on site at events.
• Supervise event contractors that assist with registration, accreditation and other ancillary events.
• Manage the credentialing process with our current Credential Company. Ordering supplies, managing the credential approval process, and Distributing onsite while enforcing safety and response policy.
• Liaise with international federations on the logistics for the delegations that attend international competitions we host.
• Assist in developing bid documents and event contracts with cities, venues and local stakeholders for Premier events including but not limited to rfp drafting and distribution, city selection meetings and contract negotiations.
• Manage the volunteer process including determinging shift times, creating schedule and coordinating with the LOC to meet volunteer needs for the event.
• Handle reimbursement requests for all event staff, event contractors, volunteers, and judges.
• Manages the US Gymnastics Event Intern Program which includes creating the Program structure, interviewing and selecting candidates, training and educating interns.
• Traveling to Event Industry Conference and Eductaional Opportunites.
• Attending Pre Event Site Vists- Both exploratory for prospective new events and cities and operationaly for current event planning.

General Duties and Responsibilities

• Demonstrate a clear understanding of USA Gymnastic’s Mission and Vision.
• Adhere to ethical business practices by striving to perform in a manner that conforms to the highest standards of ethical behavior, integrity and honesty.
• Adhere to all Safe Sport regulations, by ensuring that all necessary preventive and protective measures are taken to maximize safety and security.
• Create a positive, respectful, and collaborative work environment that prioritizes teamwork and embraces diversity.
• Participate in the ongoing development of competencies, capabilities, technology and the resources needed to achieve high standards of efficiency and effectiveness. Approach job duties and responsibilities with the passion and a desire to meet highest standards.
• Communicate information effectively both verbally and in writing.

Manager and Supervisor Responsibilities
This position may manage interns.

• Manages workflow and ensures that employees understand their duties and performance expectations. Provides the information, materials and equipment needed to succeed.
• Fosters an inclusive and diverse workplace culture where all employees feel valued and included.
• Maintains staff competency by training employees and developing personal growth opportunities.
• Maintains safe and healthy work environment by establishing and enforcing organization standards and adhering to legal regulations.
• Documents performance, and provide recognition for progress and feedback for improvement.
• Provides annual performance evaluations, including future goals.
• Communicate essential information between to employees.
• Completes other important administrative duties: approving time and expenses, report FMLA, etc.

Education and Qualification

• Bachelor’s degree is preferred
• Sports or travel logistics experience preferred
• At least three years of related experience required
• Ability to speak additional languages a plus

Knowledge, Skills and Abilities

• Proficient PC skills: including Outlook, Word, Excel and PowerPoint.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to plan ahead, think pro-actively, prioritize work and meet deadlines.
• Ability to function well in a fast-paced and at times stressful environment.
• Ability to exercise discretion and confidentiality with handling personal information of event participants and other VIPs.

Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regular use of standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines.
• Prolonged periods sitting/standing at a desk working on a computer and looking at a computer screen.
• Regular use of hands and fingers to operate a computer keyboard, mouse, and other office equipment.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Ability to communicate effectively in person and over the telephone.
• The noise level in the work environment is usually quiet to moderate.
• Occasionally required to lift and/or move up to 10 pounds.
• Available to travel 5-15 days at a time, including weekends and holidays.
• Occasional weekend and after-hours work required.

To apply, send resume to: recruiting@usagym.org. Please include “Event Manager” in the subject line of your email.